HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS)
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The Housing First Solano HMIS can be accessed here.
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The HMIS Policies and Procedures describe the purpose, structure, and requirements of the Solano County HMIS, the electronic data collection system used to store longitudinal personal-level information about clients who access the homeless service system within the Housing First Solano Continuum of Care.
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The HMIS Partner Agencies List states which providers have access to HMIS and should be made available to a client upon request.
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The Release of Information (ROI) authorizes the release of client information in the Solano HMIS. The ROI is valid for two years. The ROI is also available in Spanish, Tagalog and Chinese.
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The HMIS Intake, Update, Exit, and Follow-up forms are used to record all personal information to be entered into the Solano County HMIS, including data on demographics, homeless status, income and benefits, and domestic violence experience. HMIS Policies and Procedures require all data be entered into HMIS within three days of acquisition. Additional assessments are available for programs with specific data collection requirements:
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For Resource Connect Solano, a separate Intake form is available.
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For PATH programs, separate Intake, Update, and Exit forms are available.
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For RHY programs, separate Intake, Update, Exit, and Follow-up forms are available.
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For VA programs, separate Intake, Update, and Exit forms are available.
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The HMIS Confidentiality and Security Agreement Form provides licensed users who have also completed mandatory client confidentiality and security training access to the Solano County HMIS.
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The HMIS Bit Focus End User Guide describes procedures for creating a client profile, entering or exiting a client from a program, updating client information, completing assessments, generating an Annual Performance Report, etc., in HMIS.
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The HMIS Data Dictionary is designed for HMIS vendors and HMIS Lead Agency system administrators to identify the data elements required in an HMIS and understand the function and specific use of each element by the appropriate federal partner.